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Bilty › Bilty format
Bilty format: what a lorry receipt must show
A bilty (lorry receipt, LR, consignment note) is the transporter’s receipt for goods taken for carriage. It is also what makes a transporter a "goods transport agency" under GST.
Must-have details
- Transporter’s name, address and GSTIN.
- LR number (serial) and date.
- From and to, and the vehicle registration number.
- Consignor (sender) and consignee (receiver): names, addresses, GSTINs.
- Number of packages, packing, "said to contain", actual and charged weight.
- Goods invoice number and value, and the e-way bill number where one is needed.
- Freight and charges, and whether freight is Paid, To pay or To be billed.
- Who is liable to pay GST: the consignor, the consignee, or the transporter.
- Owner’s risk or carrier’s risk, and godown or door delivery.
Four copies
| Copy | Who keeps it |
|---|---|
| Consignor copy | Given to the sender at booking, as proof the goods were handed over. |
| Consignee copy | Travels with the goods; the receiver signs it on delivery. |
| Driver copy | With the driver for checks on the road, with the e-way bill. |
| Office copy | Stays with the transporter for accounts and claims. |
Choose "4 copies" under Print copies. Each copy prints on its own page with its name at the top.
A sample
LR/26-27/0042, Ludhiana to Jaipur, vehicle PB10AB1234. 40 bags said to contain "yarn", actual weight 1,960 kg, charged 2,000 kg, freight ₹4 per kg = ₹8,000, hamali ₹400, LR charge ₹50. Total freight ₹8,450, To pay by the consignee. GST: payable by the consignee under reverse charge at 5% (₹422.50), not charged on the bilty. (Example only.)
Said to contain
The transporter usually does not open packages, so the bilty says "said to contain" and "contents and value unknown". Write what the consignor declares, and the invoice number and value from their bill.
E-way bill
For most goods worth more than ₹50,000 an e-way bill is needed before the vehicle moves. The LR number and date go into Part B of the e-way bill with the vehicle number. The maker warns you if the value is above ₹50,000 and no e-way bill number is typed. See also the free e-way bill file maker.